Expense Management 2.0 for businesses of all sizes

We hated the process of collecting receipts and hand-keying spreadsheets or submitting expense reports. We always thought it was unfair that employees had to spend their own money on company expenses, and then they wait weeks – sometimes months – to get reimbursed, wasting a ton of time communicating with the accounting department. This is how expense management used to work before Fuell:

  • Step 1: Pay with your personal card or wait endlessly until the corporate bank issues an (expensive) card for you
  • Step 2: Receipts are collected
  • Step 3: Purchases are categorized
  • Step 4: Expense reports are submitted
  • Step 5: Expenses need to be filtered and approved
  • Step 6: Data is incorporated into the accounting software
  • Step 7: Employees are reimbursed
 

On the other hand, we have also founded startups and we know how time-consuming it is to maintain budgets and to do the accounts reconciliation at the end of every month. It’s just horrible. In fact, SMEs typically don’t do it. As David Bach says: “Number one: They’re complicated, so people don’t like to do them. Number two: They take time. Number three: They’re no fun at all. It’s like having a diet, so even when you go on them, often, you fall right off within two to three months”. This is how businesses used to do their account reconciliation before Fuell:

  • Step 1: Obtain a copy of the statement for the account you want to reconcile. Often this is a bank or credit card statement that you get in the mail or you may have opted for a “paperless” statement. If so, your bookkeepers should have the log in information to retrieve that for you.
  • Step 2: Find last month’s ending balance. This is usually the starter balance on your statement and appears in most accounting software at the beginning of your statement.
  • Step 3: Enter the ending balance
  • Step 4: Open your reconciliation program. Quickbooks usually has a feature like this if you use their desktop or cloud accounting software. Mark all entries like deposits, checks, etc. as “entered” in the program if they already appear there.
  • Step 5: If you see transactions on your statement that are not there, you can enter them in at this time.
  • Step 6: Look for any transactions in your accounting software that are not on your statement yet. This might be like uncleared checks or outstanding deposits, etc. The need to be legitimate entries and can be adjusted or removed if needed.
  • Step 7: It’s time to get to zero in your balance. Make sure your reconciled difference is equal to $0 in your accounting software. If not, you might have missing transactions or made errors in your entries. Don’t worry, just review your entries again.
  • Step 8: Once you have “zeroed” out your account, click “Reconcile” in your accounting software. Print the reconciliation report and file it along with your bank statement.

Say bye-bye to expense reports with Fuell Corporate Cards

No one likes doing expense reports. With Fuell, you’ll never have to do another expense report again. All your team members have to do is pick a budget, swipe the card, and they’re done. Pretty simple. If you want to upload photos of receipts or any additional information, we can do that too. We’ll automatically match and upload them to the companies statement.

Never go over budget again and say bye-bye to month-end account reconciliation with Fuell Corporate Cards

No more overspending. Easily set up budgets and add people to them. Every time a Fuell card is swiped, the transaction is visible to the spender, the budget owner and the company admin – immediately.  No more flying dark until everyone files their reports and the month expense reconciliation is completed. 

No more month-end account reconciliation. By definition “account reconciliation” is the process of matching the card issuer statements (normally a bank) with the company expenses for ensuring there are no irregularities. With Fuell, you don’t have to do this. Fuell Corporate Card is a card issuer and an expense management software, at the same time. And that makes all kinds of new things possible.

With Fuell, you can automatically import transactions to your expense management and accounting software (Quickbooks, Sage, Expensify, Xero, etc.).re

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Política de Tratamiento de Datos

En cumplimiento de lo establecido en los artículos 13 y 14 del RGPD (UE) 2016/679, de 27 de abril, y en el artículo 11 de la LOPD 3/2018, de 5 de diciembre, ponemos a disposición del interesado la información adicional referente al tratamiento de sus datos de carácter personal. La actividad de tratamiento es ENVÍO DE PUBLICIDAD – CORREO ELECTRÓNICO, cuya ubicación se encuentra en C/ ALCALÁ 155-ESC.D – 3oI – 28009 MADRID. El Responsable del tratamiento es: FUELL TECHNOLOGIES S.L, con N.I.F.: B88549076, y con domicilio en C/ Alcalá 155-esc.D – 3oI C.P.: 28009 – Madrid. La finalidad del tratamiento es la de: Envío de comunicaciones publicitarias y comerciales relacionadas con la actividad del responsable por medios electrónicos. La tipología de los datos del interesado son los siguientes: Correo electrónico; Dirección IP de conexión; .El plazo de supresión de dichos datos es de Mientras dure la prestación del servicio. No está prevista la realización de perfiles, decisiones automatizadas y/o lógica aplicada. En cuanto a la base jurídica para el tratamiento, es consentimiento inequívoco del interesado. En relación con los destinatarios, el Responsable podrá ceder los datos personales facilitados a destinatarios y proveedores de servicios prestados, siempre que se limite a la finalidad que la justifica, así como a las cesiones previstas en la legislación aplicable. Las categorías de destinatarios a los que el Responsable podrá ceder los datos personales del interesado son: Sin previsión de cesiones. Por otro lado, en materia de transferencias internacionales, queda previsto que no se realiza ninguna transferencia internacional de datos de carácter personal. En cuanto a los derechos que dispone el interesado en relación con sus datos, podrá ejercer los derechos de acceso, rectificación, supresión, limitación de su tratamiento, oposición, revocación, a la portabilidad de sus datos, derecho a retirar el consentimiento prestado, ejerciendo sus derechos dirigiéndose a FUELL TECHNOLOGIES S.L como responsable: Calle de San Andrés 8, Local – 28004 Madrid o privacy@getfuell.com. Igualmente tiene el interesado derecho a reclamar ante la Autoridad de Control en materia de protección de datos, la Agencia Española de Protección de datos (AEPD). El interesado podrá acceder a esta información en materia de protección de datos actualizada en todo momento en Calle de San Andrés 8, Local – 28004 Madrid.